• NSD Digital Resource Review Request

    Use this form to request approval to use and/or purchase a digital resource.

  • This form will initiate the review and/or purchase of software or online services for use by Northshore students and staff. Your responses will be converted into a ticket that you can use to track the status of your request. Incomplete responses will result in delays in approving or purchasing your resource. 

    Even if the service has been approved in the past, this form is required when there is a purchase for the service or a renewal.  

    Reviews can take 4-6 weeks if a purchase is needed. In cases where there are challenges with a vendor, reviews and purchases can take even longer. Please plan accordingly.  Notes will be added to the work order for this review and at times, you may be asked for additional information.  If you do not respond, delays may occur in processing your review.

    Follow your request after it becomes a ticket at https://helpdesk.nsd.org. 

    UPDATED September 2025: Please review the following before completing this form:

    • Do not use a service until it is fully approved by all reviewers.  (Technology AND Purchasing).  You will be notified by email as your request progresses.
    • Purchasing Department staff will deny any requests for purchases that come directly from schools and that do not include proper documentation.
    • All NSD staff are responsible for safeguarding student data.
    • Track the status of the review in our work order system (helpdesk.nsd.org).
    • Technology will faciliate the purchase of services and renewals.
    • Purchases will not be initiated unless a budget code and quote and description of purchase is provided.
    • CMAC must approve curricular or instructional services prior to use. 
    • Incomplete or inaccurate information will slow down the review process.  Please watch for emails and updates to the work order for your request.
    • Purchases of downloadable PDFs, online magazine subscriptions, and purchases of professional development registrations do NOT need a DRR.
  • I have read the above and agree to the following:*

  • Northshore maintains a library of reviewed software and digital services. Please visit Digital Insight and look up the product you are submitting.

  • Sponsor/Requestor Information

  • Basic Information About the Service

  • Which best describes the nature of this service?*

  • A note about iPad apps and related services: 

    A DRR is only needed for services that are needed for an iPad app to function or where students will log into the app to do their learning.  If you are requesting the installation of an app on iPads at your school and that app does not collect any student data, please do not continue with this form.  Instead, please place a work order in Incident IQ (Other Requests>iPad App Request). 

  • Data and Account Management

  • Who will be the primary users of the service? (select all that apply)*
  • Will this service be used with any students under the age of 13?*
  • How will student accounts be created and accessed in this service?*
  • What elements of data are collected and/or stored by this service?*

  • Instructional or Non-Instructional Status

  • If this resource includes curriculum, content, assessment, or learning activities for students, it will need to be approved by the Curriculum Materials Adoption Committee (CMAC). Does this service provide content, instruction, or assessment to students?*
  • Instructional Services must be approved by CMAC before they can be used by students. What is the status of CMAC approval for the service you are requesting? If you are not sure of the CMAC status, please visit https://cmac.nsd.org and click on Materials Search to look up the service.*

  • If you plan to present this service to CMAC and have not yet submitted CMAC paperwork, please contact Cathy Barela (cbarela@nsd.org) to begin the CMAC submission process.  Until CMAC approves this service or approves the use of it in a field test, you are NOT permitted to use the service with students.

  • Purchasing Information

  • Will a purchase be required for use of this service?*
  • Is this a new subscription or a renewal?*
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  • Other Information

  • Next Steps

    • Once you click Submit below, you will receive an email confirming your submission. 
    • A work order will also be created in our ticketing system.  Monitor the ticket carefully, as you may be asked for additional information.  Lack of response may result in a delay in your request being approved.
    • You will receive an email whenever action is taken on your work order. 
    • There will be a minimum of two approvals noted in the work order.  All approvals are required before you can use the service.
    • If you submitted this as a CMAC review request, another request may be needed later for purchase.
    • Typical reviews take approximately 4-6 weeks.  Please do not use the service until all approvals are noted, as this could result in the sharing of student data and put you and/or Northshore at risk of failing to meet data security requirements. 

    If you have any questions about the process or the status of your request, please contact Shelby Reynolds sreynolds@nsd.org. 

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