NSD Digital Resource Review Request

NSD Digital Resource Review Request

Use this form to request approval to use and/or purchase a digital resource.
This form will initiate the review and/or purchase of software or online services for use by Northshore students and staff. Your responses will be converted into a ticket that you can use to track the status of your request. Incomplete responses will result in delays in approving or purchasing your resource.

Even if the service has been approved in the past, this form is required when there is a purchase for the service or a renewal.

Reviews can take 4-6 weeks if a purchase is needed. In cases where there are challenges with a vendor, reviews and purchases can take even longer. Please plan accordingly. Notes will be added to the work order for this review and at times, you may be asked for additional information. If you do not respond, delays may occur in processing your review.

Follow your request after it becomes a ticket at https://helpdesk.nsd.org.

UPDATED September 2024:Please review the following before completing this form:
- Do not use a service until it is fully approved by all reviewers. (Technology AND Purchasing). You will be notified by email as your request progresses.
- Purchasing Department staff will deny any requests for purchases that come directly from schools and that do not include proper documentation.
- All NSD staff are responsible for safeguarding student data.
- Track the status of the review in our work order system (helpdesk.nsd.org).
- Technology will faciliate the purchase of services and renewals.
- Purchases will not be initiated unless a budget code and quote and description of purchase is provided.
- CMAC must approve curricular or instructional services prior to use.
- Incomplete or inaccurate information will slow down the review process. Please watch for emails and updates to the work order for your request.
- Purchases of downloadable PDFs, online magazine subscriptions, and purchases of professional development registrations do NOT need a DRR.
I have read the above and agree to the following:*

I will track my request in the work order system.I understand that providing inaccurate or incomplete information will delay my request.I understand that I should not use this service until it is approved.I understand that my request could take 4-6 weeks or longer, depending on my responsiveness to questions and the vendor's responsiveness to queries.
Northshore maintains a library of reviewed software and digital services. Please visit Digital Insight and look up the product you are submitting.
Northshore maintains a library of reviewed software and digital services. Please visit Digital Insight and look up the product you are submitting. What tags are listed for this product in the Digital Insight Library?*
Please do not just pick a status based on previous submissions. Visit Digital Insight to verify the current status of this product.

Sponsor/Requestor Information
Your Name:*

First NameLast Name
Your email:*
example@example.com
If you are not going to be the primary user of the service, please provide the name of a person who will use the service, in case there are questions about how it will be used:

First NameLast Name
Email(s) of the users of the service if not you:
example@example.com
School, Building, or Department where this resource will be used. If multiple people will use an account in this service, please list ALL of the users or add a link here to a list of users. This will help with rostering and support, where needed.*
List the names and email addresses of any other people who need to track this request for approval or purchasing purposes:

Basic Information About the Service
Which best describes the nature of this service?*

Online service or subscriptionGoogle Chrome ExtensionGoogle Chrome Add-onSoftware or App to be purchased and installed on one or more computersOther
A note about iPad apps and related services:

A DRR is only needed for services that are needed for an iPad app to function or where students will log into the app to do their learning. If you are requesting the installation of an app on iPads at your school and that app does not collect any student data, please do not continue with this form. Instead, please place a work order in Incident IQ (Other Requests>iPad App Request).
Provide the official name of the service:*
The official name as listed on their website or promotional materials.
Provide the URL for the service's terms of use policy:*
This is typically found at the very bottom of the home page for the service or once logged in, at the bottom of the main screen.
Provide the URL for the service's privacy policy:*
This is typically found at the very bottom of the home page for the service or once logged in, at the bottom of the main screen. This may not be the same URL as the terms of use.
Provide the URL for the download of the software or app:*
Type of device(s) which will need this software installed:*

Instructional or Non-Instructional Status
If this resource includes curriculum, content, assessment, or learning activities for students, it will need to be approved by the Curriculum Materials Adoption Committee (CMAC). Does this service provide content, instruction, or assessment to students?*

YesNo
Instructional Services must be approved by CMAC before they can be used by students. What is the status of CMAC approval for the service you are requesting? If you are not sure of the CMAC status, please visit https://cmac.nsd.org and click on Materials Search to look up the service.*

Approved by CMAC as Core or Supplemental CurriculumApproved as a Field Test by CMACHas not yet been reviewed by CMAC
If you plan to present this service to CMAC and have not yet submitted CMAC paperwork, please contact Cathy Barela (cbarela@nsd.org) to begin the CMAC submission process. Until CMAC approves this service or approves the use of it in a field test, you are NOT permitted to use the service with students.

Purchasing Information
Will a purchase be required for use of this service?*

Yes - and I understand that Technology will place the order.No - this is a free service.No - this is part of a purchase that is already in process from an Administrative Department, such as Teaching and Learning or CTE.No - I am requesting a reimbursement for a purchase already made and understand that the request may be denied if the service isn't approved.
Please describe the purchase your Department is working on. Provide requisition number, description of purchases, related purchases such as hardware or print materials, and any other details that would help us to connect this DRR to your purchase.*
Is this a new subscription or a renewal?*

First subscriptionRenewalThis is a one-time purchase and not an ongoing subscription.
Provide the full numeric or alphanumeric budget number for the purchase of this service. If unknown, please contact your office manager or administrator for a number prior to submitting this form. *
Incomplete or missing budget codes will delay your purchase.
What is the purpose/use for this budget? (General Fund, Library, ASB, Fundraising, grant, etc)*
From which fiscal year should this purchase be made?*
Attach an official quote or invoice from the vendor. If a quote/invoice can not be obtained, such as purchases via online accounts, attach documentation showing a description and cost and Technology will reach out for log-in information.*

Cancelof

Other Information
What other information can you provide about the service that will help to expedite the review process?
It is not necessary to include information about previous approvals.

Next Steps
- Once you click Submit below, you will receive an email confirming your submission.
- A work order will also be created in our ticketing system. Monitor the ticket carefully, as you may be asked for additional information. Lack of response may result in a delay in your request being approved.
- You will receive an email whenever action is taken on your work order.
- There will be a minimum of two approvals noted in the work order. All approvals are required before you can use the service.
- If you submitted this as a CMAC review request, another request may be needed later for purchase.
- Typical reviews take approximately 4-6 weeks. Please do not use the service until all approvals are noted, as this could result in the sharing of student data and put you and/or Northshore at risk of failing to meet data security requirements.
If you have any questions about the process or the status of your request, please contact Shelby Reynolds sreynolds@nsd.org.
Should be Empty:

NSD Digital Resource Review Request

Northshore maintains a library of reviewed software and digital services. Please visit Digital Insight and look up the product you are submitting.

Sponsor/Requestor Information

Basic Information About the Service

A note about iPad apps and related services:

Data and Account Management

Instructional or Non-Instructional Status

Purchasing Information

Other Information

Next Steps